What Is Otter.AI? How To Use It?

Otter Voice Meeting Notes is an advanced tool that enables you to quickly capture oral content and transcribe it with an excellent accuracy rate of 90%. Otter.ai, which uses innovative AI technology to recognize and categorize speakers automatically, makes it simple to browse and search through your transcripts. This user manual will explain what is Otter.ai and give you step-by-step guidance on how to utilise this potent computer program to its full potential.

What is Otter.AI? Everything you need to know

Using software called Otter.ai, voice interactions may be converted into text and used as notes. Otter transcribes live speech into writing and generates captions for it, including for earlier recordings.  Key terms can be used to search the written transcription, which can also be sent through email or link.  Users have the option to record a virtual or in-person class lecture or meeting, as well as the class discussion.  On a computer or mobile device, Otter can be utilised.

During the recording, the user has the option to select and capture photographs that will be put after the transcript. The user can listen to the recording once the transcript has been made, with the transcript underlining each word as it is played back.  The text and audio transcriptions can both be exported. Otter employs time stamps throughout the transcription, detects several speakers for you to tag in your transcript, and inserts a pause when the speaker speaks.

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How to use Otter.AI?

  1. Visit https://otter.ai/ to get started, then click “Sign Up” to make a free account. 
  2. In order to log in if you have the paid version, go to https://otter.ai/ and click “Log in.” 
  3. You can access your CSU email by clicking “Continue with Microsoft” on the next screen. 
  4. As an alternative, download “Otter Voice Meeting Notes” for iOS or Android.  Email will be used to link accounts.
  5. To get to the home page, click next.  A menu bar and options to import or record will be visible.
  6. You can select “Start recording” on the “My Conversations” tab or click “record” on the home page to start taking notes.
  7. The timer at the bottom of the screen will let you know when Otter is recording.  The pause button allows you to pause the recording.
  8. By selecting the microphone symbol, you can resume recording.
  9. By selecting an image from your device and clicking the photo icon, Otter’s user can add a photo during transcription.
  10. Search for the image on your device, click it to open it, and the image will appear with the transcription text.
  11. By pressing the stop icon, you can end the recording. The note will be transcribed once you finish recording.  Depending on how long the recording is, this can take a while.  Your home page will let you know when your “note is ready”.
  12. To transcribe a file that is already on your device, select “Import.” You may then search your device for the file using this. Only three imports are permitted in the Basic Free edition.
  13. Find the file, click open, and then select it.  Following your selection of the file, Otter will display the transcription’s progress under “Progress.”
  14. Your transcribed note can be found in the menu under “My Conversations”.  Each discussion has an automatic “Note” label that includes the date and time that it was recorded.
  15. By pressing the play button at the bottom of the screen, you can hear your note while you read the transcription. Each word of the transcription will be underlined by Otter when it is played back. You may verify the accuracy. 
  16. You can alter the transcription’s title and text after making sure the note is accurate.
  17. To find keywords in the transcription, use the “Search the Conversation” option.  You can navigate through your transcription using the arrows if a term appears more than once.
  18. You can export the transcription or audio after reviewing and changing it by clicking the “more options” icon and selecting “export text” or “export audio.”
  19. Decide on “export text.”  Options for text format will be presented in a new window.  You can export and import using the free version and  save a copy as a text file or “copy to clipboard.” File types in DOCX, PDF, and SRT are supported in the premium version.
  20. To share your notes, simply click the share symbol, enter the recipient’s information in the “Share with people and groups” box, or select “Enable Link” to create a link that you can then copy and share. By clicking “Start at” and entering the time you wish the shared piece to start, you may pick where the transcription will start so that you can share all or just a portion of the notes.

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Is Otter.AI Free?

A simple version and an enhanced version with extra features are both available on Otter.ai. While the enhanced version requires a subscription, the basic version is free. Employees at schools are entitled to a 50% discount on the subscription cost. The features included in the basic offer will be the main emphasis of this guide.

Otter Basic is a cost-free service. With three imports included, you can record up to 600 minutes every month at a rate of 40 minutes per recording.  You are allowed to keep going by starting a new recording after 40 minutes. With Otter Pro, you can import, record, and sync up to 6000 minutes of audio each month with 4 hours of recording time with Zoom Cloud (a subscription service).

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