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Google Docs has integrated some incredibly useful AI capabilities that can help you streamline your writing and content creation workflows. With just a few clicks, you can harness the power of artificial intelligence to get suggestions for refining your documents, optimizing readability, and even generating entirely new text passages.
In this guide, we’ll cover everything you need to know to get the most out of the AI tools in Google Docs, including:
See more: How to use Microsoft Copilot’s new Suno AI
How to use AI in Google Docs?
Access Google Workspace Labs
The AI features in Google Docs are currently part of Google Workspace Labs – a program that provides early access to experimental opportunities. To enable these capabilities, you must sign in to access Workspace Labs.
Here are the steps:
Make sure you have a Google Workspace account. This includes Gmail, Drive, Docs, etc.
- Visit the Workspace Labs login page.
- Enter your work email address and click ‘Waiting List’.
- As soon as a spot becomes available, you will receive an email inviting you to activate Workspace Labs. Just click on the prompt in the email.
And that’s it! The Labs features, including AI-powered writing suggestions, are now available in your Google Docs editor.
Using “Help Me Write” for AI-powered drafting
The selective AI feature in Google Docs is “Help me write” – an incredibly useful tool for drafting documents.
You can use it to:
- Receive suggestions that expand after a prompt: Simply enter a sentence or paragraph to describe what you want to write about, and the AI will generate relevant suggestions.
- Revise a passage: Highlight existing text and tap ‘Help me write’ to get rewrite suggestions.
- Translate text: Receive AI-generated translations of text fragments between English and French, German, Spanish and Portuguese.
Here’s how to access this option within Google Docs:
- Open an existing document or start a new document.
- Place your cursor where you want to insert text.
- In the toolbar, click the lightning icon labeled “Help Me Write (Labs).”
- Enter a writing prompt or highlight existing text.
- View the AI-generated suggestions and insert relevant suggestions into your document.
The most important thing to remember is that you remain in complete control. Treat the AI suggestions as just that: suggestions. Rework and edit them to match the tone and message of your document.
Over time, you’ll achieve better results as the underlying AI model improves based on user feedback.
Optimization of tone, readability and structure
In addition to drafting content, Workspace Labs offers some incredibly effective tools for fine-tuning your documents:
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Do you want to make a passage more cheerful? More serious? The AI can suggest tone rewrites tailored to your needs:
- Highlight a passage
- Click on ‘Help me write’
- Choose “Change Tone”
- Select the desired tone (excited, professional, simple, etc.)
- Assess and process suggestions
Readability analysis
Gain insight into the reading level of your document and receive suggestions to simplify or improve text:
- In the Tools menu, click ‘Document Readability’
- Check the overall analysis of your text
- Click on individual passages to see suggestions for simplification and improvement
Structure recommendations
Let AI analyze your document structure and receive suggestions for improving flow and organization:
- In the Tools menu, click on “Document Structure”
- View section flow analysis
- Click on prompts to get specific organization suggestions.
The key is iteration. Use the above repeatedly and, with each pass, hone in on different aspects of your document, such as tone, flow, and readability.
Over time, you will have refined your document to perfection!
Translate content
The translation capabilities in Google Docs also use AI to enable fast, high-quality translations:
- Highlight the fragment you want to translate
- Click on ‘Help me write’
- Choose “Translate text”
- Select the target language
- Check and edit the translation
While this workflow doesn’t deliver human-level translations, it’s great for understanding the essence of content in other languages.
Integration of third-party AI tools
So those are the native AI capabilities in Google Docs. But the platform also makes it easy to use additional third-party tools, such as Otter for voice transcription and Grammatically for improved grammar and style suggestions.
And services such as Jasper.ai You can even use models like GPT-3 for advanced functionality like summarization, content creation, and optimization right in Docs.
The future of AI writing
It’s still early days, but services like Google Workspace have started to unlock the enormous potential of AI for writing and content creation.
Nowadays, options range from on-demand drafting to grammar corrections and readability optimization. And the underlying AI continues to improve through continuous training on real-world documents.
Over time, expect even more advanced functionality, such as near-instant translation into dozens of languages, powered by models like PaLM.
The future looks bright when it comes to using artificial intelligence to improve the way we write, organize thoughts, and share ideas with each other. It is an exciting time to experience the rapid pace of progress!
So embrace tools like Help Me Write in Google Docs to free up mental bandwidth. Let AI handle routine tasks like drafting so you can focus on conveying your unique ideas and perspective in the written word.
The power is now literally at your fingertips!
🌟 Do you have burning questions about an “AI in Google Docs”? Do you need some extra help with AI tools or something else?
💡 Feel free to email Pradip Maheshwari, our expert at OpenAIMaster. Send your questions to support@openaimaster.com and Pradip Maheshwari will be happy to help you!